Legal Secretary / Executive Assistant (fixed term, 18 months) - Luxembourg

About Ashurst Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. Job overview We are currently looking to recruit a Legal Secretary (18 months fixed-term contract to cover maternity/parental leave). Part of our approach involves finding new ways to deliver value through our services. Our business services teams are behind many of these initiatives and play a key role in supporting our business and our lawyers. The Legal Secretary role embraces a team working approach and provides efficient and diverse administrative, organisational and document support to all practice areas within the office. The role works closely with fee earners to develop comprehensive knowledge of clients, markets and workstreams, playing a key role in the work of the team and pivotal to the lawyers' practices. Some of your main responsibilities will include: General administrative support Managing e-mails and follow up on requests; Creating, amending and proofreading documents from various formats; Handling RCS recording and filing; Assisting with various ad-hoc projects. Organisation Answering calls, passing these on promptly and assisting with queries where possible; Arranging conference or video calls; Arranging travel requirements; Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records); Liaising with resources to resolve problems or issues on behalf of lawyers. Billing Assistance Assisting with the monthly billing process: printing off reports and draft or finalised bills; Creating or amending written or dictated bill narratives; Assisting with client file opening and related processes. Business Development Updating records and contact details, including creating and adding diary or file notes; Carry out research where helpful for pitches, marketing, events, briefing packs; Assisting with the coordination of small client events. Essential skills Experience At least 2 years of relevant experience, ideally gained in a law firm or a professional firm. Qualifications Fluency in both French and English; Good level of technical ability in Microsoft Office, including Word, Excel and PowerPoint. Skills "Can do" approach and strong organisational skills: able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines; Demonstrates initiative and strong client focus, with a willingness to take ownership of tasks or provide solutions to issues that arise; Good communication skills, both written and spoken, and able to liaise across all areas within the firm; Methodical approach, with high levels of attention to detail, providing work that is quality checked and complete; Team player, able to work well with others to achieve departmental or task specific goals. What makes Ashurst a great place to work? A competitive remuneration with the flexibility to reward high performance; A supportive and inclusive work environment; A global professional development offering for all employees; and An industry-leading programme that celebrates diversity and inclusion. Speak up! Ashurst is committed to ensuring an accountable workplace culture. Candidates are encouraged to report any ethical or conduct concerns to our confidential email address: Voir email sur jobs.lu. Please note that this email address should not be used for general...

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