Operations Assistant (full-time, remote)

Administrative Assistant

Location: Conditions of Employment of Contract Staff at EUROCONTROL

3 Year(s) - renewal or conversion of the contract is possible under certain conditions see “Useful information” section

EUROCONTROL operates a hybrid working model that combines onsite presence with remote work opportunities. Remote working is subject to specific limits set out in internal rules and must align with business needs and managerial approval. Please note that full-time remote work is not permitted.

Applicable - See details in the "Useful information" section

The EIH also addresses emerging new technologies as well as deployment of drones and urban air mobility systems.
As an Administrative Assistant, you will provide a wide range of general secretarial and administrative support tasks.
Provide secretarial and administrative support including agenda management, filtering calls, managing office supplies, support on operational matters (e.g. IT, HR and mission-related questions), preparation of staff departures, transfers, and office moves.

• Provide administrative and logistical support for the arrival and integration of new staff, including presentation of corporate tools, office preparation, IT access requests, and general onboarding assistance.
• Prepare relevant files for team meetings (e.g. collect information, preparing files and presentations, taking notes, follow-up on actions).
• A secretarial or office administration education is considered a strong asset.

• Experience in the use of Microsoft 365 applications (e.g. Word, Excel, PowerPoint, Outlook, Teams, SharePoint and OneNote.)
• Drafting skills in English and French.
• Experience in the use of advanced Microsoft 365 tools (e.g. Experience in an international environment.
• Communication: you know how to express information and ideas effectively.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1 and French at level B2. Useful information
• The selected candidate will be engaged in accordance with the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL.
• Conditions depending on current type of engagement Contract staff engaged for a determined period
• Retain their current type of contract duration.
• Continue under their existing contract duration, as contract durations are not cumulative.
• The duration of their contract will therefore not restart upon selection to the new post, i.e. the remaining duration of their current determined contract continues to apply.
• Renewal(s): This contract may be renewed several times, but its total duration, including all renewal periods, may not exceed nine (9) years.
• Conversion to an undetermined duration contract is possible where all of the following cumulative conditions are met: the post is confirmed as being of a lasting nature; Contract Staff engaged for an undetermined period
• Retain their current type of contract duration.